Time and Attendance
Streamlining Maritime Time and Attendance Management
How it works
Our system enhances timesheet management through an automated, efficient workflow tailored to maritime operations. Here’s a breakdown of the process:
1
Clock In/Out
Crew members start and end their shifts with a simple clock in/out, accurately capturing work hours.
2
Supervisor Review
Supervisors conduct daily reviews of timesheets, with the authority to adjust time registrations as needed. Every modification requires a corresponding comment to maintain transparency and accountability. In parallel, the system assists supervisors by proactively alerting them to potential rest hour violations, facilitating early intervention to uphold compliance.
3
Timesheet Approval and Electronic Signatures
The approval process, typically monthly, involves a thorough review. After verification, timesheets are finalized and approved using electronic signatures. This process streamlines validation, securing a paperless and efficient confirmation of work hours.
What are the benefits of an electronic time and attendance system
for the Crew
Streamlines hour logging, removing manual paperwork.
Offers ongoing access to timesheets through the crew portal for enhanced transparency.
for the Company
Eases adherence to MLC regulations, lowering non-compliance risks.
Improves workflows and data accuracy, conserving time and resources.
Improves workflows and data accuracy, conserving time and resources.
for the Environment
Transitioning to electronic timesheet signatures drastically cuts paper use. A single large cruise operator can eliminate the need for hundreds of thousands of sheets of paper annually, contributing to sustainability and environmental conservation efforts.
Go green, go digital!
Consider this: A large cruise line with 10 ships and 1,000 crew per ship. 12 timesheet periods per year. Each timesheet takes 5 min to process and sign.
10 ships x 1000 crew x 12 months = 120 000 timesheet papers per year
120 000 timesheets x 5 min. = 10 000 man-hours saved per year
Features Overview
In the complex and dynamic environment of maritime operations, managing crew time and attendance efficiently while ensuring regulatory compliance is paramount. The Adonis HR Time & Attendance module stands out as a specialized solution tailored to meet these unique challenges faced by MSC Cruises.
Clock in/out
Timesheets
MLC Compliance
Approval Workflow
Electronic Signatures
Reports
The Adonis HR Time & Attendance module is more than just a tool; it's a strategic asset for MSC Cruises, designed to optimize crew management, ensure compliance with maritime regulations, and enhance operational efficiency. Through its deployment, MSC Cruises can look forward to setting new standards in maritime human resource management.s
Clock In/Out
Efficient Identification Process
Crew members quickly clock in/out using ID cards—streamlining attendance tracking.
User-friendly Interface
Simple and intuitive design ensures ease of use for all crew members.
Seamless Integration
Perfectly syncs with onboard time and attendance system for real-time, accurate data accross different time zones.
Timesheets
Real-Time Monitoring
Instantly track crew attendance, enhancing operational decisions and resource allocation.
Comprehensive Reporting
Users can access a wide range of reports detailing work and rest hours, facilitating an in-depth understanding of attendance patterns and compliance status.
MLC Violation Alerts
Alerts management about potential Maritime Labour Convention (MLC) violations, allowing for preemptive actions to ensure compliance and avoid penalties.
MLC Compliance
Ensuring maritime operations adhere strictly to MLC standards is critical. Our system's built-in checks provide real-time alerts on potential violations, color-coded for quick identification, and require detailed documentation for any discrepancies. This approach not only enhances compliance but also ensures transparency and accountability in managing work and rest hours.
1
Proactive Alerts
Users receive alerts about potential upcoming violations, allowing for preemptive action to maintain compliance.
2
Color-codes
Any detected violations are color-coded for easy identification, simplifying the process of addressing compliance issues.
3
Mandatory Documentation
The system requires users to document or comment on any violations.
Approval Workflow
The Adonis HR Time and Attendance module excels in flexibility, offering customizable approval workflows to fit the unique operational structure of maritime organizations. Tailored to accommodate the hierarchical and functional nuances of onboard teams, the system allows for the establishment of a multi-tiered approval chain reflective of onboard positions and company protocol.
From department heads initiating the approval process to supervisors providing intermediate scrutiny, and ultimately to the captain's final endorsement, the module supports an adaptable framework. This ensures that timesheets undergo a comprehensive review at each critical juncture, aligning with the organization's internal controls and compliance requirements. Whether for small teams or extensive crew configurations, the system's configurability ensures that each timesheet is meticulously vetted, reinforcing accuracy and accountability across all levels of operation.
Electronic Signatures
At the culmination of each timesheet period, the Adonis HR Time and Attendance system streamlines the approval process through the use of electronic signatures. This innovative approach not only expedites the validation of timesheets but also significantly enhances accessibility and convenience for crew members.
Seamless Submission for Signature
Device Agnostic Signing
Mobile App Accessibility
Reports
The Adonis HR Time and Attendance module is equipped with a wide array of standard reports, designed to provide comprehensive insights into crew work and rest hours, alongside other critical time and attendance metrics. These reports are instrumental in ensuring both operational efficiency and regulatory compliance, enabling organizations to maintain high standards of workforce management.
Work and Rest Hours Report
Electronic Signing Process
The process culminates with the electronic signing of the timesheet, marking a pivotal step in validating work and rest hours. Here's how it unfolds:
Once the timesheet period concludes, the supervisor reviews and approves the timesheet, initiating the electronic signing process.
Crew members can access the electronic signing feature directly within their Crew Portal, whether accessed via mobile phones or workstations onboard the ship.
Following supervisor approval, crew members securely log into their Crew Portal to review and sign their timesheet electronically.
Work and Rest Hours Report
Access to Historical Timesheets
Within the Crew Portal, crew members are provided with a comprehensive overview of all their historical timesheets. This feature ensures that individuals have the ability to review their past work and rest hours at any time, offering transparency and a detailed record of their work history on board. This accessibility supports not only personal record-keeping but also facilitates any necessary reviews or audits of work hours, reinforcing the commitment to compliance and accuracy in time management.
Seamless Integration
Our Roster Planning and Time & Attendance modules effortlessly meshes with your current crew management or shipboard property management systems, ensuring a seamless, efficient operational workflow. Opt for only the features you need without committing to the entire Adonis HR suite. We guarantee a smooth integration with your existing crew management or SPMS, tailoring our solution to fit precisely into your operational framework.
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